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Sr. Executive Assistant - Santa Clara, CA - Hybrid

General & Administrative Santa Clara, California

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Description

At Gigamon, our purpose is to protect the hybrid networks and data of the largest, most complex organizations on the planet. Certified as a Great Place to Work, we offer a deep observability pipeline that efficiently delivers network-derived intelligence to cloud, security, and observability tools. This helps our customers to eliminate security blind spots, optimize network traffic, and dramatically reduce tool cost and complexity, enabling them to better secure and manage their hybrid cloud infrastructure. Gigamon has served more than 4,000 customers worldwide, including over 80 percent of Fortune 100 enterprises, 9 of the 10 largest mobile network providers, and hundreds of governments and educational organizations. 
 
As an Executive Assistant supporting the Chief Revenue Officer, Chief Strategic Operations Officer, and Chief Marketing Officer, you will play a critical role in ensuring the smooth operation of our executive team. You will manage complex calendars, coordinate travel, and facilitate high-level meetings and events. This position requires exceptional organizational skills, discretion, and the ability to anticipate and address the needs of senior leaders in a fast-paced, dynamic environment. 
 
What you’ll do 
  • Provide comprehensive administrative support to multiple senior executives, including calendar management, travel coordination, and meeting logistics. 
  • Plan, organize, and execute projects and special events, such as departmental all-hands, off-sites, and physical office moves. 
  • Prepare and collect materials for executive presentations and meetings, and document meeting minutes and action items. 
  • Manage and reconcile expense reports, purchase requisitions, and maintain up-to-date organization charts and staffing information. 
  • Maintain accurate filing systems and contact matrices, and provide back-up support for other executive administrative staff as needed. 
  • Coordinate meetings, vendor and customer reviews, and ensure adherence to Gigamon’s corporate policies and guidelines. 
  • Oversee general office duties, including office supply management and equipment maintenance. 
 
What you’ve done 
  • Demonstrated advanced experience supporting senior and/or executive leaders in a fast-paced environment. 
  • Proven ability to manage multiple priorities and complex schedules with precision and attention to detail. 
  • Strong project management skills, with proficiency in Microsoft Outlook, Word, PowerPoint, and Excel. 
  • Experience managing HR-related processes and a demonstrated ability to learn and adopt new office technologies. 
  • Familiarity with web development and SharePoint is highly desirable. 
 
Who you are 
  • Proactive, resourceful, and able to exercise sound judgment with highly confidential information. 
  • Skilled communicator, comfortable interacting with senior executives, customers, vendors, and visitors. 
  • Highly organized, detail-oriented, and able to resolve time-sensitive issues independently. 
  • Collaborative team player who can credibly interact with other executive assistants and managers. 
  • Flexible and adaptable, with the ability to accommodate changing priorities and schedules. 
The base salary compensation range targeted for this role based out of Gigamon’s Santa Clara, CA, Headquarters office is $112,000 - $140,000, with an opportunity to earn an annual bonus or commission (subject to terms and conditions of the plan). This salary range is an estimate, and the actual salary may vary based on the Company’s compensation practices.   

#LI-Hybrid

As an equal opportunity employer, all applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, veteran status, genetic information, or any other protected characteristic under applicable federal, state, and/or local law. For more information, please refer to Know Your Rights: Workplace Discrimination is Illegal.

We are committed to providing reasonable accommodation for all qualified individuals with disabilities. If you require a reasonable accommodation, please contact us at (669) 240-2248.

If your experience and skills closely match our job description but may not necessarily fulfill all requirements, please still apply. Gigamon is on a continued mission to grow and scale an innovative organization. We believe this is best achieved by hiring, celebrating, and respecting people with diverse backgrounds, skills, perspectives, and experiences.

The privacy rights of all individuals including job applicants and candidates are very important to us. Our Gigamon Applicant Privacy Policy, will inform you about how Gigamon Inc. and its direct and indirect subsidiaries collect, use, store, or otherwise process personal information about job applicants and candidates, including through your access and/or use of our careers website and third-party job websites (e.g. LinkedIn, Indeed, Glassdoor, Naukri, etc.).

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